Automation of Work with Accompanying Waybills for Goods (SNT) Based on the IS ESF of Kazakhstan

Automation of Work with Accompanying Waybills for Goods (SNT) Based on the Electronic Invoice System of Kazakhstan (IS ESF).

By Order of the Ministry of Finance of the Republic of Kazakhstan dated March 26, 2021, No. 253, amendments were made to existing orders regarding SNT and the SNT pilot project.

Amendments to the SNT Pilot Rules (Order No. 1104): Extension of deadlines for the WTO withdrawal list and extension of the SNT pilot project. Numerous amendments are made to Order No. 1104 dated November 16, 2020, “On Approval of the Rules and Deadlines for Implementing a Pilot Project for Issuing Accompanying Waybills for Goods and Their Document Flow,” which taxpayers currently follow when issuing SNT in the Pilot Project.

Therefore, Order No. 1104, taking into account the amendments, is structured as follows. The pilot project is implemented on the territory of the RK, with amendments to clause 3:

• for excisable products, import of goods into the territory of the RK, export of goods from the territory of the RK from December 31, 2020, to July 1, 2021;
• for goods for which ESFs must be issued through a virtual warehouse, from December 31, 2020, to November 1, 2021;
• for goods from the WTO withdrawal list from July 1, 2021, to February 1, 2022.

Therefore, in the near future, issuing SNT electronically on the website of the Electronic Invoice System (IS ESF) of the Treasury Committee of the Ministry of Finance of the Republic of Kazakhstan will become mandatory for many in Kazakhstan. This is a state information system used for issuing, sending, receiving, registering, processing, transmitting, and storing electronic SNTs. IS ESF is used as a state information exchange system for issued SNTs among participants (sellers, buyers, and the state).

RBC CNG Solutions is a solution developed by RBC Group specifically for integrating accounting systems—such as Infor FMS SunSystems, 1C, SAP, Oracle JD Edwards EnterpriseOne—with the State IS ESF of Kazakhstan.

RBC CNG Solutions:

• allows transferring information from SNTs entered into the financial system, adding necessary information if missing in the accounting system, to the IS ESF website. Authorization and digital signature (EDS) keys obtained by the company from the National Certification Center (NCC) are used automatically;
• works with financial system databases (MS SQL, Oracle, SAP HANA). Based on specified parameters, RBC CNG Solutions extracts and translates SNTs into the required format and displays them in the interface;
• fully automates the accountant’s work in transferring SNTs from the accounting system to the IS ESF website, and allows receiving ready documents and journals within the accounting system regarding incoming SNTs;
• minimizes the time of information exchange between systems.

Automation of SNT work with the State IS ESF of Kazakhstan occurs as follows:

The company obtains two keys at the National Certification Center (NCC): an electronic authentication key AUTH for authorization on the “IS ESF” website, and an electronic digital signature GOST for signing the completed ESF. Keys are provided as files.

The company registers on the “IS ESF” website. The manager and users with the necessary IIN/BIN credentials are designated.

In the “RBC CNG Solutions” system, the required connection parameters to the accounting system database, the IS ESF website address, and the path to the key files are specified.

Necessary settings for matching database information and SNTs are made in the interface. The interface is ready to receive and transmit SNT information from/to the accounting system database, from/to XML files, and from/to the “IS ESF” system website.

For the user, working with SNT looks as follows:

1

You need to launch the «RBC CNG Solutions» program and click the «Download SNT from Database» button. The interface will automatically access the accounting system database server according to user-defined parameters and export SNT information. Data can be downloaded by date ranges and other additional parameters.

2

To send the SNT, click the «Upload SNT to IS ESF» button. SNT data goes to the website, where it becomes available to buyer-counterparties.
Successfully sent SNTs are automatically marked in the accounting system to prevent re-export.

3

To receive incoming SNTs, you need to click the «Download SNT from IS ESF» button. All new (unprocessed) SNTs will enter the interface. SNT statuses are updated.

4

A number of additional service functions are implemented in the application, such as confirming SNT delivery, changing SNT statuses, and deleting erroneous SNTs.