Integration of financial accounting system with the Information System of Electronic Invoicing in Kazakhstan (hereinafter-“IS ESF”)

Effective from January 1, 2017 all taxpayers in Kazakhstan are obliged to issue VAT invoices in an electronic format on IS ESF website, State Revenue Committee, Ministry of Finance of the Republic of Kazakhstan.

IS ESF is a public information system that offers the ability to issue, send, receive, register, process, transmit and store invoices in an electronic format. IS ESF will be used as an official state system for transfer of invoicing information between participants (customers, suppliers and the state).

RBC Group delivers solution for integration of your accounting system with the state IS ESF –“RBC Interface with ESF”.

“RBC Interface with IS ESF” installs as an additional software application.

The Interface allows you to transfer information entered into the financial system of sales invoices on IS ESF website using the company’s authorization/authentication keys and electronic digital signature obtained at the National certifying center (NCC) automatically.

Supported databases (MS SQL, ORACLE, SAP HANA).

According to the specified parameters, the interface extracts and transmits sales invoices into required format and displays it on the Interface.

Transfer of invoicing information to the IS EFS website performs by pressing the button.
User can also receive incoming purchase invoices and upload them in the finance system by pressing the button, in an automatic mode.

The interface fully automates the process of transferring of invoices from accounting system on IS EFS website as well as enables to get ready documents and journals on the accounts payable.

Using “RBC interface with IS EFS” considerably reduces the time for information exchange between the systems. It simplifies creation of documents on purchase invoices in an automatic mode.

The product can be helpful for all local companies that seek to improve efficiency of their accounting systems automation.

Automation of work process with Information System of Electronic Invoicing.

The legal entity (Company) obtains two keys at the National Certifying Center (NCC): Authentication electronic key AUTH – for the authorization on IS EFS site and electronic digital signature GOST for signing ready ESF (invoices). The keys are provided as a file.

The company registers on IS EFS website. Defines the head of legal entity and authorized users with indication of required details -BIN (business identification number) and PIN (personal identification number).

In the program «RBC interface with IS EFS» specifies required parameters of connecting to the accounting system databases, IS EFS website address and a path to the files with the keys.

In the Interface configures necessary settings on information compliance between databases and invoices.
The Interface is ready to receive and transmit information of invoices from/to accounting system database, from/to XML files, from/on IS EFS website.

For the user of our interface the work with the electronic invoices looks as follows:

1. Launch the program «RBC interface with IS EFS», click “Upload invoice from database”.
   The Interface will automatically turn to the server of accounting system database and upload sale invoices in accordance with specified by the user parameters.
   You can upload data defining the date ranges, invoice type (primary, secondary, amended or all at once), and other additional options.
2. To send e-invoice, click the button “Import in to IS EIF website.” Data on invoices appear on website and become available for the buyer-contractors.
   Successfully submitted e-invoices are marked automatically as sent, to avoid re-uploading.
3. To receive incoming purchase e-invoices click the button “Download from IS EFS”.
   All new (unprocessed) invoices appear in the Interface.
4. To download final documents in to the database of accounting system press the button “Import to Database”.
   After pressing the button, the system performs document generation in the financial system.
   This step, alternatively, may include filling in the intermediate data before importing the document in to accounting system. This allows controlling compliance with business rules of accounting system at creation of purchase invoice documents.

In conclusion: RBC Group will carry out all commissioning works, trainings, further maintenance and Customer support services.